Individual faculty and staff migrations to begin in June (Update)

This is the latest report on the Office 365 migration project.

Summer training opportunities

Faculty, staff, and students who are about to migrate to Office 365 this summer, or those who have already migrated to Office 365, can take advantage of a training class close to their migration date. The 90-minute live demonstrations, held at Memorial Library in Room 126, will provide an overview of basic email and calendar functions using Outlook Web App and/or Outlook 2013 for Windows. Here is the schedule:

Title Date Times
Outlook Web App June 9, 2015 1-2:30 p.m.
Outlook 2013 for Windows June 9, 2015 2:30-4:00 p.m.
Outlook Web App June 18, 2015 9-10:30 a.m.
Outlook 2013 for Windows June 18, 2015 10:30 a.m. – 12:00 p.m.
Outlook Web App July 15, 2015 9-10:30 a.m.
Outlook 2013 for Windows July 15, 2015 10:30 a.m. – 12:00 p.m.
Outlook Web App July 28, 2015 1-2:30 p.m.
Outlook 2013 for Windows July 28, 2015 2:30-4:00 p.m.
Outlook Web App August 10, 2015 9-10:30 a.m.
Outlook 2013 for Windows August 10, 2015 10:30 a.m. – 12:00 p.m.
Outlook Web App August 18, 2015 1-2:30 p.m.
Outlook 2013 for Windows August 18, 2015 2:30-4:00 p.m.

Register here.

Retired and Emeritus staff begin moving in June

Starting June 1 approximately 3,500 emeritus and retired staff (with an eligible account) will have the opportunity to begin migrating to Office 365.
They will receive an email that includes a step-by-step plan to migrate, including documentation and Help Desk support. Although they do not need to move to Office 365 right away, they will be required to migrate beginning in the fall. WiscMail/WiscMail Plus and WiscCal will be retired on December 31, 2015.

A small pilot group of retirees and emeriti has already gone through the process, and had this to say:

  •  “[The process was] very easy. I don’t use calendaring so that made it simpler.”
  •  “It was smooth, simple, and I had no problems. I also made the switch on my devices with no issues.”
  •  “My transition was so quick and simple I felt guilty asking for assistance [from the Help Desk]. I spent no more than 10 minutes answering a few questions and then waited 1/2 hour for the migration to be completed. It was very painless and the assistance was much appreciated.“

If they would also like to work directly with the DoIT Help Desk during migration, they can call 608-264-4357 or email help@doit.wisc.edu. Group help sessions may be scheduled in late June or July. They will be notified via email from the UWRA for a date, time and place.

Support for email clients

During our first year or so of migration, we have found that supporting non-Microsoft clients (Thunderbird, Apple Mail, etc.) consumes significant time and effort. Microsoft does not recommend these clients for use with Office 365, and there are often significant limitations in client functionality as a result.

Regretfully, therefore, we will be limiting the amount of time spent trying to resolve issues in non-Microsoft clients. We will make a best effort to solve the problem. If we cannot find a solution, we will try to see if a Microsoft client solves the problem. If using the Microsoft client fixes the issue, we will consider the issue resolved.

DoIT continues to fully support the Microsoft recommended clients.

Individual faculty and staff migrations to begin in June

Individual faculty and staff, who are not part of an organizational unit that plans to migrate together, will be invited to move to Office 365 beginning June 1 in preparation for the retirement of WiscMail in December. On May 29, approximately 21,000 UW employees will receive an email notification informing them that they will be able to self-migrate to Office 365 on June 1. Starting June 1, they will see an interrupt screen when logging in to the WiscMail web client, which includes instructions on how to start their own migration. About 3,300 faculty and staff will be excluded, as their organizations are planning later migrations. UW employees will be able to choose when they migrate this summer. Those who do not migrate by September will have their migration date scheduled for you this fall, and will not have the option to choose when they move.

Questions about the project may be directed to the Help Desk.