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Emeritus and retired UW staff to begin moving this summer (Update)

This is the latest report on the Office 365 migration project.

Emeritus and retired staff to begin moving this summer
Approximately 3,500 emeritus and retired staff will be among the last to be contacted and move to Office 365. They will be contacted shortly with a step-by-step plan to migrate; including documentation and Help Desk support. There will be ample time for each to move. The team is working with a few emeritus staff to pilot the process and support.
Other, current employees are also among the remaining audiences to move to Office 365. They are being contacted directly or through their department Migration Partner, to offer assistance.

Post-migration cleanup of WiscMail Plus accounts
WiscMail Plus domain administrators whose domains have migrated are encouraged to address their remaining WM+ accounts by September 1, 2015. These accounts need to be deactivated, migrated and consolidated with another account, or migrated as a service account. This is in progress for about 4,000 accounts.

Faculty and staff self-migrations begin June 1
UW-Madison faculty and staff may begin self-migrating to Office 365 starting on June 1. Consequently, Migration Partners who want to coordinate their unit’s move to Office 365 are encouraged to start the process as soon as possible. Migration Partners who have not yet requested a Manifest group for their organization can email office365team@doit.wisc.edu. Those who already have a Manifest group will need to add the NetIDs of all group members prior to June 1. More information about how to complete this process is available here.

Preferred Name and Office 365 & WiscMail / WiscCal
Preferred Name is a service that allows UW-Madison students, faculty, and staff to specify a preferred first and/or middle name for themselves, as well as modify the punctuation, spacing, and/or capitalization of their last name. Starting on May 29, Office 365 display name was synced with Preferred Name. Individuals will be affected by this change will receive communications notifying them of the upcoming change beginning the week of May 4. In addition, WiscMail / WiscCal users who have not specified a display name via the Wisc Account Administration site will begin seeing their Preferred Name in WiscMail / WiscCal. For a more detailed summary of this change, click here.
 More information about the Preferred Name project is available here.

New feature: disable auto-mapping for Outlook 2013/2010
By default, if you have full mailbox permissions to another Office 365 account – including any Office 365 service account that is linked to your NetID – that account will appear in Outlook 2013/2010 automatically when you configure your own account. This behavior is called auto-mapping. Many domain administrators and end users found that auto-mapping was not a helpful feature, so a tool is available for domain administrators to disable auto-mapping for a service account. More information about auto-mapping and how to disable it is available here.

Almost there
About 70% of campus email accounts have been migrated to Office 365. The goal is to have all moved by the end of the calendar year.

Questions about the project may be directed to the Help Desk.

 

Change to login, Office 2016 for Mac preview and more (Update)

This is the latest report on the Office 365 migration project.

Upcoming change to login process for the Wisc Account Admin site
Starting April 7, individuals who visit the Wisc Account Administration site will be required to log in with a NetID and password. WiscMail Plus users will be most affected. A detailed summary of the change is available here. Step-by-step instructions for logging in using the new process can be found in the KnowledgeBase. Other documentation will be updated at the time of the change. If you have any questions, please feel free to contact the DoIT Help Desk.

Microsoft offers a preview of Office 2016 for Mac
A public preview of Office 2016 for Mac is available from Microsoft. It includes the newest version of Outlook for Mac. The preview allows individuals to download the full Office 2016 for Mac suite for free. In addition to Outlook for Mac, this download includes Microsoft Word, Excel, PowerPoint, and OneNote. Although the version of Outlook included in Office 2016 for Mac currently works with UW-Madison’s implementation of Office 365, there is no guarantee that Outlook for Mac will continue to work with our implementation throughout the preview.  Microsoft’s previews of the Office suite often require individuals to uninstall and reinstall software as new updates become available, so this preview is not recommend for non-technical users. Staff and students who understand these concerns are free to participate. More information about the Outlook for Mac preview is available here.

How to customize your last name
Starting April 8, faculty, staff and students be able to customize the way their last names are displayed in a number of university applications, including Outlook Web App in Office 365. If you have already migrated to Office 365 and have customized your name in Outlook Web App, you will need to change your preferred name to match that. If you do not edit your Preferred Name, it will eventually override the way your name displays in Office 365. Note that changes can only be made to the capitalization, punctuation or spacing of your last name. This is of particular interest to those that have a hyphenated last name or those who would like to add an apostrophe or space. Letters or numbers cannot be added or removed.
For detailed instructions on how to make the change, see this help document or contact the Help Desk.

Next info sessions
UW faculty and staff will have the opportunity to self-migrate to Office 365 starting in June. If you want to coordinate your unit’s migration, you will need to provide the UW-Madison Office 365 team with a list of individuals who should not be allowed to self-migrate prior to the June deadline. You will need to use a tool called Manifest to create and manage the group. A detailed explanation of the steps that you will need to complete is available here. The UW-Madison Office 365 team will be offering the following info sessions to help guide you through this process and answer your questions:

  • Wednesday, April 8, 10:00-11:00 am in Memorial Library, Room 126
  • Tuesday, April 14, 10:00-11:00 am in the Computer Science Building, Room 3139
  • Thursday, April 23, 10:00-11:00 am in Memorial Library, Room 126

Please contact office365team@doit.wisc.edu with any questions.

Chancellor reminder of reason for move to Office 365
Check out the Chancellor’s blog post about how the campus move to Office 365 is part of a wider plan to address budget challenges and improve efficiency.

Sixty-eight percent of the way there
At this posting, sixty-eight percent of the campus (including almost all students) had moved to Office 365

New info sessions offered on faculty/staff migration to Office 365

As you may have heard, UW faculty and staff will have the opportunity to self-migrate to Office 365 starting in June. If you want to coordinate your unit’s migration, you will need to provide the UW-Madison Office 365 team with a list of individuals who should not be allowed to self-migrate prior to the June deadline using a tool called Manifest. A detailed explanation of the steps that you will need to complete is available here.

The UW-Madison Office 365 team will be offering several informational sessions to help guide you through this process and answer any questions you may have. Sessions will be held on the dates listed below:

  • Tuesday, March 31, 10:00-11:00 am in the Computer Science Building, Room 3139
  • Wednesday, April 8, 10:00-11:00 am in Memorial Library, Room 126
  • Tuesday, April 14, 10:00-11:00 am in the Computer Science Building, Room 3139
  • Thursday, April 23, 10:00-11:00 am in Memorial Library, Room 126

Feel free to contact office365team@doit.wisc.edu with any questions.

WiscMail/Plus service ends 12/31/15 (Update)

This is the latest report on the Office 365 migration project.

WiscMail/Plus service ends 12/31/15
The planned end-of-life date for WiscMail and WiscMail Plus is December 31, 2015. All WiscMail and WiscMail Plus accounts need to be moved to Office 365 by this date. All accounts that have been migrated to Office 365 – including resources calendars and service accounts – will continue to work without interruption.
Note that, due to budget and timetable considerations, service delivery assistance will be reduced by this September, such that moves after that date may not receive as much help. If your group still needs to schedule its migration to Office 365, please email office365migration@doit.wisc.edu to start the planning process.

Progress: project roadmap clarified
More than 60% of the campus has now moved to Office 365. All UW-Madison students without faculty or staff appointments will be moved by spring break.
Plans for the last months of the project roadmap can be found in this Campus Update .

Faculty/staff migrations
Starting in June, UW-Madison faculty and staff will have the opportunity to self-migrate to Office 365. Departments that want to coordinate their unit’s move to Office 365 will have the opportunity to do so at that time. The unit’s Migration Partner will need to provide the UW-Madison Office 365 team with a list of NetIDs for individuals that should not be allowed to self-migrate. This list must be provided prior to the June deadline using a tool called Manifest. More information about how to complete this process is available here. The UW-Madison Office 365 team will offer sessions to help guide Migration Partners through the process – dates and locations coming soon.

When are emeritus staff moving?
Approximately 5327 retired faculty and staff will be moved to Office 365 later in the campus process. Several are involved in a pilot group now to work through details for communication. Planners expect emeritus will be moving this summer.

Next info sessions
The next account preparation info sessions for Migration Partners will be on March 25 and April 29—both will be from 10:00-11:30 a.m. In 126 Memorial Library.

Office 365 campus roadmap sessions 3.10 and 3.11 (Update)

This is the latest report on the Office 365 migration project.

Office 365 campus roadmap sessions offered
The campus Office 365 implementation has so far only included email and calendar functions. There are many more features which, while part of Office 365, have yet to be offered to the campus. Developers will hold two sessions for the campus to outline the ‘roadmap’ for these, as well as a few other updates:

Tuesday March 10th
3:00-4:30 p.m.
3139 DoIT (1210 W. Dayton St.)

Wednesday March 11th
9:30-11:00 a.m.
Room 126 Memorial Library

Agenda:
Overall progress update
Migration Strategy for 2015
O365 technology updates
Questions & Answers – Open forum

We will also use these meetings to schedule kickoff dates with Migration Partners, for those departments that have yet to move. The same information will be presented in both sessions. They will not be recorded. There is no need to register.

Outlook for Mac release delayed
Due to authentication issues, the release of the new version of Outlook for Mac to the UW-Madison campus will be delayed until fall semester. If you obtain a copy of this version of Outlook – called simply “Outlook for Mac” – through other means, DoIT cannot guarantee continued functionality with Office 365 until these authentication issues have been resolved. It is recommended that Mac users continue using Outlook 2011 or Apple Mail/Calendar until Outlook for Mac is officially released to campus. We hope this will be resolved later this year, but we have not received a timeline from Microsoft.

54% of campus now using Office 365

More than half the campus has moved to Office 365 (Update)

This is the latest report on the Office 365 migration project. Updates will be posted and sent to the campus community, as there is news to report.

Over halfway there!
More than 50% of the campus has moved (48,000 accounts)! Plans call for at least 80% to be moved by Fall 2015.

The ShareURL login is changing
Starting on February 24, all authentication for ShareURL will be moved to NetID login. Individuals who use ShareURL with a resource calendar, WiscMail Plus account, or Office 365 service account will need to log in with NetID and password, then select the desired account. Some individuals and administrators may need to change account settings to continue accessing the service. For more details, see this KB document.

New version of Outlook for Mac is coming soon
Called simply “Outlook for Mac,” it will be available to UW students, faculty, and staff soon. This release contains significant updates from the previous version of Outlook available to Mac users, Outlook 2011. Due to authentication issues, Outlook for Mac will be available only to individuals who have moved to Office 365. Mac users who would like to upgrade to the newest version of Outlook are encouraged to move to Office 365 prior to its release. Watch for an announcement about its release in coming weeks.

Students moved outside of these key dates
Students will not be automatically migrated to Office 365 during fall enrollment or finals week. Automatic migrations to Office 365 will not occur during the following times:

  • April 8 to April 21 (Fall enrollment)
  • May 1 to May 16 (Finals week)

Students will still have the option to start their own migrations to Office 365 during this time. Groups of several thousand students will continue to be automatically migrated to Office 365 through June. Students receive an email notice at least two weeks prior to migration and will be provided with a two week window in which their move may occur.

Next Migration Partner session is February 25
The next monthly info session for Migration Partners will be held on Wednesday, February 25, from 10:00-11:30 a.m. in Memorial Library (Room 126). The sessions are intended primarily for Migration Partners whose organizations will be starting the transition process soon, but anyone who wants more information about the account preparation process is welcome to attend.

Problems with the Outlook app
Due to security concerns, DoIT started blocking access to the campus Office 365 server from the latest Outlook app. This includes both the Android and iOS versions. For details see this article.

 

Nearly one-third of campus now using Office 365 (update)

This is the latest report on the Office 365 migration project. Updates will be posted and sent to the campus community, as there is news to report.

Remaining students given deadline to move to Office 365

Starting January 13, 2015, groups of students have begun receiving an email encouraging them to move within two weeks. Students who have not moved by their two-week deadline will have their account moved for them. Please note: students will NOT be moved during the enrollment period or the weeks leading up to and during finals (May 1-16).

Update on accounts for new employees and former employees and students

Starting January 6, we began moving all active accounts for former students and employees to Office 365. These accounts will eventually be deactivated but we are unable to do this during the migration. Those who began working for the UW-Madison starting January 21, 2015, will be given an Office 365 account for email and calendar, rather than a WiscMail/WiscCal account. 

Nearly one-third of campus has migrated

As of mid January, more than 32,000 UW employees and students have switched to Office 365.

Departments that have moved and those scheduled to move

The following departments have moved to Office 365: Division of Enrollment Management, Undergraduate Advising, CALS – Administration, School of Education (WISCAPE/CCBC), Communication Arts & Cinematheque, and History Department. Departments moving soon include Psychology, Russell Labs, Horticulture, Soil Sciences, Microbial Sciences, University Communications & Marketing, School of Engineering, and Library & Information Studies (SLIS).

Dates set for students, new staff, and ineligible users to move (Update)

This is the latest report on the Office 365 migration project. Updates will be posted and sent to the campus community, as there is news to report.

Remaining students to move in groups starting January 27
UW students have been encouraged to voluntarily move to Office 365 throughout the fall semester. The campus goal is to move all students by the end of the spring semester. Starting January 13, 2015, groups of students will receive an email encouraging them to move within two weeks. Students who have not moved by their two-week deadline will have their account moved for them. When they log in after their account is moved, they will be directed to the web interface for Office 365. Any questions about configuring accounts—including mobile setup—can be directed to the Office 365 KnowledgeBase or the DoIT Help Desk.

New UW-Madison students are already given email and calendar accounts in Office 365 rather than WiscMail/WiscCal.

New staff to begin activating in Office 365 on January 20
People who begin working for the UW-Madison after January 20, 2015, will be given an Office 365 account for email and calendar, rather than a WiscMail/WiscCal account. Staff whose accounts are activated in Office 365 will not have the option to move back to WiscMail/WiscCal. Those working in departments that have yet to switch to Office 365 can still be provided with WiscMail Plus accounts or accounts on other externally hosted systems, if desired. Current staff who transfer to different positions on campus will not be impacted by this change. Detailed instructions for scheduling with individuals on another system are available for both WiscCal users and Office 365 users.

Ineligible accounts to be moved starting January 6
Each semester, DoIT deactivates NetID services (e.g., MyUW, WiscMail/WiscCal, Google Apps, etc.) for non-eligible students, faculty, and staff. For technical reasons, DoIT has not been able to deactivated accounts for a few semesters as the campus transitions to Office 365. That said, all currently ineligible accounts will be moved to Office 365 first before they are eventually deactivated. These moves will begin on January 6, 2015, and continue through May. Individuals with ineligible accounts will receive an email with at least two weeks notice prior to migration.

Steady progress
Over 19% of the campus has migrated to Office 365. This includes 25% of the student population. See the current list of departments scheduled to move next. If your department is moving soon, please encourage your student employees to move as soon as possible.

Next info session January 28
The next info session is January 28, 2015, from 10-11:30 a.m. in room 126 in Memorial Library. It will cover the process of preparing accounts for migration to Office 365. It will focus on organizations that use WiscMail/WiscMail Plus. WiscMail/WiscMail Plus administrators will have the opportunity to schedule a kick-off meeting for their department. Although Migration Partners who represent organizations that run externally hosted mail systems are welcome to attend, later info sessions may include more info that is applicable to them.

Having trouble finding the information you are looking for?
The UW-Madison Office 365 team recently redesigned the homepage for the Office 365 KnowledgeBase site to make the most important information about Office 365 a little easier to find. Check it out.

New features for Office 365 coming early in 2015 (Update)

This is the latest report on the Office 365 migration project. Updates will be posted and sent to the campus community, as there is news to report.

New features for Office 365 coming early in 2015
Microsoft is releasing new Office 365 product bundles soon. The products will not be available through the UW-licensed instance of Office 365 until the project team completes its evaluation. The team hopes to release these products early in 2015. The bundles will include the updated Outlook 2013 for Windows and a new version for Mac; OneDrive and Office Web Apps, and Office ProPlus (a license for the Office suite of Word, Excel, PowerPoint, etc. that can be used on a local computer) for students and staff.

Skype for Business to replace Lync
Microsoft is phasing out Lync and replacing it with Skype for Business. Skype for Business includes chat/text messaging and videoconferencing. The Office 365 team will provide more details after they evaluate features and interoperability with the campus license.

WiscMail Lite to be retired
Because Office 365’s Outlook Web App Light offers a viable alternative for individuals with accessibility needs or low bandwidth, WiscMail Lite will end on January 6, 2015. Those who rely on WiscMail Lite for accessibility or low bandwidth access will need to move to Office 365 prior to January 6.
Approximately 1,500 people who use WiscMail Lite have been invited to migrate to Office 365. This may include members of your organization. Those with accessibility concerns who may have trouble completing certain pre-migration tasks, such as preparing their account(s) for migration, can contact the DoIT Help Desk for assistance. If there are people in your organization with accessibility needs who may be using WiscMail Lite, please make sure they are aware of this change. More information about the retirement of WiscMail Lite is available here.
Please feel free to contact the DoIT Help Desk with any questions.

Info session December 3
The next Migration Partner info session is December 3rd from 10-11:30 a.m. in room 126 in Memorial Library. It will cover the process of preparing accounts for migration to Office 365. It will focus on organizations that use WiscMail/WiscMail Plus. WiscMail/WiscMail Plus will have the opportunity to schedule a kick-off meeting for their department. Although Migration Partners who represent organizations that run externally hosted mail systems are welcome to attend, later info sessions may include more info that is applicable to them.

The Chancellor and Provost are using Office 365: When are you moving?
Fifteen percent of the campus has migrated to Office 365, including the offices of the Chancellor and Provost. See this link for a current list of departments that have moved, and are scheduled to move.

 

Twelve percent of campus has migrated to Office 365 (Update)

This is the latest report on the Office 365 migration project. Updates will be posted and sent to the campus community, as there is news to report.

Twelve percent of campus has migrated to Office 365

As of October 15, over 10,000 UW employees and students have switched to Office 365. Continue to watch the migration progress grow at 365transition.wisc.edu.

WiscMail web client address book(s) automatically exported 

In order to make the transition to Office 365 just a little easier, the UW-Madison Office 365 team will send you an export of your address book(s) from the WiscMail web client via email when you start your migration to Office 365. The email will include one .CSV attachment for each address book you had in the WiscMail web client. Address books from desktop clients – like Outlook, Thunderbird, or Apple Mail – are not included. You will need to export these address books manually. Instruction for importing address book(s) into Outlook Web App are available here.  Find out more about what data will be migrated to Office 365.

Outlook Web App Light offers accessible client

In addition to providing a more simple and easy-to-use interface, the light version of Outlook Web App is optimized to work with browsers that don’t support the standard version of Outlook Web App, computers that are on low bandwidth connection, or users who are looking for a more accessible client. See the help document for more information.

Monthly info sessions for Migration Partners

The UW-Madison Office 365 team is holding monthly info sessions for Migration Partners, focused on the process of preparing accounts for the transition to Office 365. The final two sessions of the semester will be held on November 5 and December 3 from 10:00-11:30 a.m. in Memorial Library (Room 126). The sessions are intended primarily for Migration Partners whose organizations will be starting the transition process soon, but anyone who wants more information about the account preparation process is welcome to attend. More information about the content of the session is available here.

UW student employees begin transition to Office 365

Starting October 13, student employees began receiving email invitations to move to Office 365. Each time they log in to the WiscMail web client, they will see an additional screen with information about the steps they will need to take to move to the new system. Learn more about the student transition.

Departmental migrations to Office 365 continue to grow

As of October 14, the following departments have moved to Office 365: the School of Pharmacy, Law School, the Division of Information Technology, Research & Sponsored Programs, the Office of the CIO, Morgridge Center and the School of Nursing. Next up are Communication Sciences & Disorders, Nutritional Sciences, African Languages & Literature, School of Education (MERIT), Health Innovation Program, History of Science, Wisconsin Union, General Library, Division of Student Life, and the Offices of the Chancellor and Provost. See how the transition is going so far.

Important help documents to reference during your transition