This is the latest report on the Office 365 migration project.
Emeritus and retired staff to begin moving this summer
Approximately 3,500 emeritus and retired staff will be among the last to be contacted and move to Office 365. They will be contacted shortly with a step-by-step plan to migrate; including documentation and Help Desk support. There will be ample time for each to move. The team is working with a few emeritus staff to pilot the process and support.
Other, current employees are also among the remaining audiences to move to Office 365. They are being contacted directly or through their department Migration Partner, to offer assistance.
Post-migration cleanup of WiscMail Plus accounts
WiscMail Plus domain administrators whose domains have migrated are encouraged to address their remaining WM+ accounts by September 1, 2015. These accounts need to be deactivated, migrated and consolidated with another account, or migrated as a service account. This is in progress for about 4,000 accounts.
Faculty and staff self-migrations begin June 1
UW-Madison faculty and staff may begin self-migrating to Office 365 starting on June 1. Consequently, Migration Partners who want to coordinate their unit’s move to Office 365 are encouraged to start the process as soon as possible. Migration Partners who have not yet requested a Manifest group for their organization can email firstname.lastname@example.org. Those who already have a Manifest group will need to add the NetIDs of all group members prior to June 1. More information about how to complete this process is available here.
Preferred Name and Office 365 & WiscMail / WiscCal
Preferred Name is a service that allows UW-Madison students, faculty, and staff to specify a preferred first and/or middle name for themselves, as well as modify the punctuation, spacing, and/or capitalization of their last name. Starting on May 29, Office 365 display name was synced with Preferred Name. Individuals will be affected by this change will receive communications notifying them of the upcoming change beginning the week of May 4. In addition, WiscMail / WiscCal users who have not specified a display name via the Wisc Account Administration site will begin seeing their Preferred Name in WiscMail / WiscCal. For a more detailed summary of this change, click here. More information about the Preferred Name project is available here.
New feature: disable auto-mapping for Outlook 2013/2010
By default, if you have full mailbox permissions to another Office 365 account – including any Office 365 service account that is linked to your NetID – that account will appear in Outlook 2013/2010 automatically when you configure your own account. This behavior is called auto-mapping. Many domain administrators and end users found that auto-mapping was not a helpful feature, so a tool is available for domain administrators to disable auto-mapping for a service account. More information about auto-mapping and how to disable it is available here.
About 70% of campus email accounts have been migrated to Office 365. The goal is to have all moved by the end of the calendar year.
Questions about the project may be directed to the Help Desk.